Pension
Pension
The Pension Division is responsible for the administration and reporting of the Firefighters’ and Police Pension Funds. Each fund is governed by a local board, and is regulated by its respective state statute.
Firefighters’ Pension Fund
The Firefighters’ Pension Fund provides pension benefits for the City’s firefighters. As of January 1, 2015, the fund was valued at $160 million and provided benefits to 305 pensioners. Click a link below to view the Firefighters’ Pension Fund agendas and minutes.
Agendas
August 18, 2016 Disability Hearing
October 24, 2016 Disability Hearing
Minutes
Police Pension Fund
The Police Pension Fund provides pension benefits for the City’s police officers. As of January 1, 2015, the fund was valued at $182 million and provided benefits to 283 pensioners. Click a link below to view the Police Pension Fund agendas and minutes.
Agendas
July 27, 2016 Special Meeting Agenda
Minutes
July 27, 2016 Special Meeting Minutes
August 18, 2016 Minutes
Click here to view the Firefighters’ and Police Pension Funds’ Calendar
Purchasing
The Purchasing section is responsible for acquiring goods and services for the City. Purchasing handles approximately 12,000 purchase orders and 200 bids in a typical year. Purchasing staff may be reached at (779) 348-7164.
Bid Database
The Purchasing section maintains an online database of information available to those who would like to do business with the City of Rockford. This database contains information on current or recent bids and requests for proposals, including specifications, tabulations, planholders lists, and other relevant information.
It is the responsibility of the vendor that downloads bid documents from this Bid Database to check back frequently for additional information. The City will post specification addendum and/or clarification as necessary, which must be acknowledged in the vendor’s bid response in order for the City to accept that bid.
Open Bids/RFPs
Listed below is information on current, open bids or requests for proposals. Vendors who wish to respond to the City’s requests for bids or proposals should examine the bid notice and download the attached documents. If no documents are posted, contact the Central Services Division at (779) 348-7164 for more information on that particular bid.
It is strongly recommended that any vendor who chooses to download bid documents here check the addenda page regularly as any further notice or bid addendum will be posted as released. Addendum (if issued) must be recognized in the bid response in order for the City to accept a vendor’s bid.
REQUEST FOR PROPOSALS – INVENTORY AND AUDIT OF TELECOMMUNICATIONS SERVICES, 916-F-109
SALE OF PROPERTY OF 804 HASKELL AVENUE, 1016-L-116
TIRE COLLECTION AND RECYCLING SERVICE, 1016-CD-120
SALE OF PROPERTY VACANT LOT IN THE 800 BLOCK OF CEDAR ST., 1016-L-122
FIRE STATION 9 ROOF REPLACEMENT, 1016-PW-123
Addenda
Addenda are listed below, by bid/RFP number and by addenda number. Please check this page often for updated postings as addenda may modify bid or RFP responses and generally must be acknowledged in order for bids or proposals to be accepted.
ADDENDUM 1 – INVENTORY AND AUDIT OF TELECOMMUNICATIONS SERVICES, 916-F-109
ADDENDUM 2 – INVENTORY AND AUDIT OF TELECOMMUNICATIONS SERVICES, 916-F-109
ADDENDUM 3 – INVENTORY AND AUDIT OF TELECOMMUNICATIONS SERVICES, 916-F-109
Planholder’s Lists
The attachments below show planholder’s lists for various projects
Bid/RFP Tabulations
The bids or requests for proposals listed below have been opened and either contracts have been awarded or staff is in the process of reviewing responses. On tabulations where no award is indicated, contact Purchasing at (779) 348-7164 for further information.
2016 Tabulations:
DEMOLITIONS GROUP 12, 116-CD-001
PIERPONT AVENUE BRIDGE DECK REPLACEMENT, 116-PW-006
DEMOLITIONS GROUP 14, 216-CD-014
CARPENTRY SERVICES, 216-PW-015
HARMON PARK DETENTION BASIN REPAIRS, 216-PW-016
TRAFFIC SIGNS, BLANKS AND POSTS, 216-PW-017
RENTAL TRAFFIC CONTROL DEVICES, 216-PW-018
WATCH FACTORY REMEDIATION, 216-PW-020
CITY-WIDE SIDEWALK AND ADA REPAIRS NO. 1, 215-PW-021
CITY-WIDE SIDEWALK AND ADA REPAIRS NO. 2, 215-PW-022
SYMANTIC ANTI-VIRUS RENEWAL, 216-IT-023
STREET REPAIRS GROUP 1, 216-PW-026
7TH STREET LIGHTING PAHSE II, 316-PW-030
STREET REPAIRS GROUP 2, 316-PW-031
REMOVAL OF SOLIDS FROM BACKWASH TANKS, 316-W-032
CITY-WIDE SIDEWALK AND ADA REPAIRS NO. 3, 316-PW-034
STREET REPAIRS GROUP 3, 316-PW-035
FIRE SPRINKLER SYSTEM SERVICES, 316-PW-037
REFRIGERATOR AND FREEZER UNITS, 216-HS-038
GEOGRAPHIC POLICING STATION DISTRICT NO. 3, 316-PW-040
CITY-WIDE PAVEMENT MARKING, 416-PW-041
STATE ST. SIDEWALK REPAIRS, 316-PW-042
BRIDGE AND ROADWAY REMOVAL AND REPAIRS, 416-PW-043
WATER TREATMENT CHEMICALS, 416-W-044
STREET REPAIRS GROUP 4, 416-PW-047
EQUIPMENT BUILDING ROOF REPLACEMENT, 415-PW-048
WALKING SCHOOL BUS ROUTE SIDEWALK REPAIRS, 516-PW-052
GEOGRAPHIC POLICING STATION DISTRICTS 1, 2, AND 3 SECURITY PACKAGE, 516-PW-056
PLOW TRUCK UPGRADES, 516-PW-057
GEOGRAPHIC POLICING STATION DISTRICT 1, 516-PW-058
DEMOLITIONS GROUP 1, 516-CD-059
CITY-WIDE STREET REPAIRS GROUP NO. 5 – CONCRETE, 516-PW-060
EMERGENCY SOLUTIONS GRANT, 516-HS-061
FLOOR MATS AND TOWELS, 516-CW-062
POLICE PROPERTY ROOM AUDIT, 616-P-063
LINDEN POINTE POND DRAINAGE REPAIRS, 616-PW-064
DEMOLITIONS GROUP 2, 616-CD-067
ISLAND AVENUE WATER MAIN REPLACEMENT, 616-PW-066
DEMOLITIONS GROUP 3, 616-CD-068
DEMOLITIONS OF 441 N AVON, 201 S CENTRAL AND 1019 ANDREWS, 616-CD-070
LOGISTICS PARKWAY TEMPORARY ACCESS ROAD, 616-PW-072
ASBESTOS TESTING AND ABATEMENT SERVICES, 616-CW-076
DEMOLITIONS GROUP 4, 616-CD-077
CITY-WIDE SIDEWALK AND ADA REPAIRS PACKAGE NO. 4, 616-PW-078
CITY-WIDE SIDEWALK AMD ADA REPAIRS PACKAGE NO. 5, 616-PW-079
EXCAVATION AND HAULING SERVICES, 616-PW-080
DEMOLITIONS GROUP 5, 616-CD-081
HEAD START SCHOOL MEALS, 616-HS-082
CITY-WIDE STREET REPAIRS GROUP 6 – RESIDENTIAL, 716-PW-084
WATERWORKS SUPPLIES AND MATERIALS, 716-W-086
DEMOLITIONS GROUP 6, 716-CD-087
WELL NOS. 13 AND 30 RESERVOIR REHABILITATION, 816-W-088
PUBLIC WORKS MATERIALS, 816-PW-089
GRANULAR ACTIVIATED CARBON REPLACEMENT, 816-W-091
CITY-WIDE STREET REPAIRS GROUP 7 – ARTERIALS, 816-PW-092
DITCH REPAIR AND BANK STABILIZATION, 816-PW-095
AIRPORT DRIVE LANDSCAPING AND SIGNAGE, 816-PW-096
CISCO NETWORKING EQUIPMENT, 816-IT-100
GRADING AND SEEDING OF 21 PROPERTIES, 916-CD-101
VENDING MACHINE SERVICE, RFI 916-HR-102
TIRE COLLECTION AND RECYCLING, 916-CD-103
DEMOLITION OF 1520 S.MAIN STREET, 916-PW-105
BITUMINOUS PATCHING, 916-PW-106
GARAGE COMMERCIAL LABOR MEDIUM AND HEAVY DUTY TRUCKS, 916-PW-112
GARAGE COMMERCIAL LABOR, 916-PW-111
Get on a Bid List
The Central Services Division maintains a listing of vendors interested in receiving bid notices when the City decides to purchase goods or services. The list is maintained by type of work or product supplies. When a relevant project or purchase is needed, bidders on the bid list are notified of the opportunity.
To be added to the City of Rockford Bidder’s List, please complete the Contractor / Vendor Information Form and return to the Central Services Division at 425 E. State Street, Rockford, Illinois 61104 or FAX to (800) 380-7175. Emailed responses can be sent to sue.dewitt@rockfordil.gov.
The City of Rockford may or may not require the specific items your company offers. If the City does require and request bids or proposals on this type of product and/or service, the City will mail, email, or fax you a notice for that particular bid.
Purchasing Guide
The Purchasing Guide was created to assist businesses and organizations that would like to do business with the City of Rockford. The Guide should be used as a reference and starting point for businesses, and is by no means exhaustive. City Council approved policy and information included in the City bid documents prevail over language found in this guide.
DOING BUSINESS WITH THE CITY OF ROCKFORD: PURCHASING PROCEDURES
Understanding the Internal Process
GENERAL
The City of Rockford is committed to a purchasing system that provides quality, integrity, and increased competition. It is the intent of the City to directly reduce the cost of government by making the most economical acquisition of quality goods and services that will assure efficient operation of City government.
VENDOR CONTACT
Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. Vendors are encouraged to make appointments with purchasing personnel in advance in order to avoid interrupted discussions.
ORGANIZATIONAL FUNCTION
The Central Services Division has the centralized function of monitoring and conducting all purchasing processes to support the operations of City departments:
Administrative Offices (Mayor’s Office, Legal Department, Finance Department, Information Technology, Human Resources Department)
Police Department
Fire Department
Water Division
Streets Division
Traffic Division
Capital Project Division (road and street projects)
Community and Economic Development Department
Human Services Department
NOTE: The following agencies manage their own purchasing activities independently. Please contact them separately.
Rockford Public Library – (815) 965-7606
Rockford Park District – (815) 969-4062
Rock River Water Reclamation District – (815) 387-7400
FAIR AND OPEN COMPETITION
The City of Rockford provides all vendors fair and equal opportunities to compete in the procurement process. Product specifications are designed to be nonrestrictive and compatible with standard trade practices.
PURCHASE ORDER PROCEDURE
Every department request for product or service is sent to Central Services electronically on a requisition form. Once approved by appropriate personnel at the department level, the Central Services staff works with each requesting department to determine specific needs, develops specifications for quotation or bid requests, and helps determine the best value product that meets the agency’s requirements.
BID THRESHOLDS
Informal price quotations are obtained for goods between $5,000 and $20,000 unless reasonableness of price can be determined without competition.
Formal sealed bids or proposals must be obtained on all purchases for goods and services where the dollar amount exceeds $20,000, unless such goods and services should be made through cooperative purchase agreements or sole source negotiations.
ADVERTISING OF BIDS
Bids will be posted on the City’s website, and notices will be published in the Rockford Register Star and other relevant publications as prescribed by applicable laws. The City will also solicit sealed bids from all prospective vendors who have requested that their names be placed on the product or service’s bidder’s list.
BIDDER LIST
To get your company’s name on a bidder’s list for a specific product or service, a vendor application must be completed and returned to the Central Services Division via fax at (800) 380-7175.
BID RESULTS
Bid results can be obtained by contacting the Central Services Division at (779) 348-7164 or on the City Bid/RFP Tabulations page.
AWARD
The City will award the bid to the lowest responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City may consider criteria such as, but not limited to, cost, quality, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience installation, equality, discount, customer satisfaction, bidder’s past performance or service reputation, and service capability. The City may opt to establish alternative selection criteria to protect its best interest or meet performance or operational standards.
PURCHASE METHODS
Purchase of Goods: Products, supplies, and equipment are purchased through competitive processes using the bid thresholds as a guide.
Purchase of Services: Consultant, professional, and technical services are often obtained through requests for proposal, which consider skill and experience as well as cost in the evaluation process.
Cooperative Purchasing Agreements: The City utilizes available local, State, and Federal contracts at its discretion.
Sole Source Negotiation: Also called noncompetitive negotiation, this method may be used when competition does not exist or would not be in the best interests of the City. For example, scientific equipment manufactured by only one vendor.
Contract Methods: The Central Services Division creates annual blanket and contract purchase orders for various supplies and services. Many of these contract orders are established through the bidding process. Once contracts are awarded, city departments can use Contract Release Orders (CRO) to purchase miscellaneous items or predetermined items on the contracts directly from vendors.
Purchasing Card: The Purchasing Card, which functions similarly to a credit card, is a tool for department employees to make low-dollar purchases ($5,000 and under) for official agency business needs. It allows for a faster and more efficient process of purchasing supplies.
NONDISCRIMINATION AND EQUAL OPPORTUNITY
The City of Rockford Equal Opportunity Ordinance prohibits discrimination in employment because a person belongs to an affected class and applies to every contractor, subcontractor, or bidder seeking public contracts with the City or Rockford. As part of the bid process, the City requires contractors to provide, with their bid or proposals, workforce data information and certify compliance with the ordinance’s provisions as a condition of their bid being considered.
Additional information regarding the above affirmative action requirements is available by contacting the City of Rockford Equal Opportunity Compliance Officer at (779) 348-7396.
HUMAN SERVICES WEATHERIZATION PROGRAM CONTRACTOR
The program has requirements, listed here, that may take additional time to complete.
General Forms
Equal Employment Opportunity – Subcontractor/Supplier Forms (Construction)
Equal Employment Opportunity (Commodities or Service Contracts)
Letter of Credit
Tax Exempt Letter
Minority and Women Business Certification
As part of the City’s Minority and Women Business Enterprise Procurement Policy, the City is now certifying vendors as minority or women owned businesses. Interested vendors must complete and return the Certification Form to be considered for certification. Completed forms should be sent to the
Diversity Procurement Officer, City of Rockford, Legal Department, 425 E State Street, Rockford, IL 61104. Please contact (779) 348-7396 with questions.
Human Trafficking Grant Program
Applications will be reviewed quarterly based on funding availability.
Human Services Weatherization Contractor Program
Financial Information
The Finance Department produces or utilizes a number of useful documents in guiding its operations. These documents, available via the links below, include the annual budget, audits, and capital improvements program.
The budget is a financial plan relating proposed City services for the year with the estimated means of financing them. The City uses a cost center budget with a cost center defined as the budget for a specific service being delivered. The City operates on a calendar year fiscal year which begins on January 1 and runs through December 31. Below are links to budget documents for recent fiscal years.
Comprehensive Annual Financial Report (Audit)
(See earlier copy)
(to be included in PW copy)
The City is required, under laws of the State of Illinois, to post compensation information within six days after approval of the budget. While the law requires that the City post information for employees earning over $75,000 in total compensation (including salary, health insurance, housing, vehicle or clothing allowances, bonuses, loans, vacation days granted and sick days granted), the City has chosen to include all employees, and to also provide the previous year’s actual pay, including overtime.
The files below show the total report sorted three ways, first, alphabetically by employee last name, second by actual prior year pay sorted highest to lowest, and finally by current year total compensation sorted highest to lowest.
For questions on this information, please contact Budget staff at 779-348-7467.
2015 Actual-2016 Budget Files
Compensation Report: Sorted Alphabetically
Compensation Report: Sorted by 2015 Actual Pay
Compensation Report: Sorted by 2016 Total Compensation
2014 Actual-2015 Budget Files
Compensation Report: Sorted Alphabetically
Compensation Report: Sorted by 2014 Actual Pay
Compensation Report: Sorted by 2015 Total Compensation
2013 Actual-2014 Budget Files
Compensation Report: Sorted Alphabetically
Compensation Report: Sorted by 2013 Actual Pay
Compensation Report: Sorted by 2014 Total Compensation
2012 Actual-2013 Budget Files
Compensation Report: Sorted Alphabetically
Compensation Report: Sorted by 2012 Actual Pay
Compensation Report: Sorted by 2013 Total Compensation
2011 Actual-2012 Budget Files
Compensation Report: Sorted Alphabetically
Compensation Report: Sorted by 2011 Actual Pay
Compensation Report: Sorted by 2012 Total Compensation
Additional information that may be useful for residents or businesses in Rockford is listed below.
The Finance Department is guided by a number of Council-approved financial policies. To view these policies, click on the links below.
Capital Improvements Program Policy
Property Taxes
The City of Rockford is only one of many taxing bodies included on a City of Rockford resident’s property tax bill. Property taxes for the City generally account for about 20% of the total tax rate.
As a non-home rule City with limitations on property tax increases, the City must draw from a variety of funding sources to cover operating and capital costs.
Sales Taxes
The City receives 2% of the 8.25% sales tax collected by the State, 1% of which is dedicated to infrastructure improvements. The City also collects a 1% food and beverage tax and a 5% tourism tax (Metro Taxes). Click here for more information on Metro Taxes.
Utility Taxes
Rockford collects a 6% telecommunications tax and a 5% water utility tax to maintain service levels. Click here to view ordinance language regarding these taxes.
To find out more information on the revenue sources that fund capital and operating costs for the City, please consult the most recent budget document.
(see earlier copy)
(see earlier copy)
Licenses/Permits and Fees
The Revenue Division is responsible for issuing the business licenses listed below. Click on the license type below to view the license description and to download a printable application.
The 2016 fee schedule outlines costs for all necessary fees and permits required by the City.
Adult Entertainment
Alarm User Permit
Amusements:
General and Mechanical
Bowling Alleys
Movie Theaters
Skating Rinks
Video Gaming
Auction
Building Demolition
Christmas Trees
Going Out of Business
Horse Drawn Carriage
Junk Yard
Mall Vending
Outdoor Advertising
Outdoor/Sidewalk Cafe
Outdoor Vehicle Sale
Petroleum Products
Second Hand Merchandise
Rotating Wrecker
Scavenger Trucks
Solicitors and Peddlers
Taxi Cabs
Taxi Drivers
Towing
Weapons
